Physical processing procedures
Scores
Most music materials are housed at the Music Library, located in Duerksen Hall. However, music with call numbers M1-M2.3 is housed in the Ablah Library Stacks. In addition, there may occasionally be CDs housed in Ablah Library Reserve.
Tattle tape
Music located in the music library does not need to be tattle-taped or have a date due slip.
Music with call numbers beginning in M1-M2.3 DOES need tattle tape and date due slips.
Property Stamping
Music kept in the music library should be property stamped with the usual WSU Library stamp AND the small music stamp.
Music with call numbers beginning in M1-M2.3, or CDs kept in Reserve, should be property stamped with the WSU Library stamp ONLY.
If the music is too narrow to stamp the edges, use a red marker to draw a line on each edge and property stamp the bottom of the first page. Be sure the stamp does not cover up any printing or notes.
Choosing a binding
Single part scores consisting of only one book should be stapled into a binder, preferably one with a clear cover.
Single part scores that are too thick to staple into a binder should be laminated.
Scores with additional parts should be placed in crystal shields, and parts should be kept in the back pocket.
Labeling
Do your best to always put the label in the same place on the score, unless otherwise instructed.
Music Binder – Clear Front
1) Use this type of binder whenever possible. It is the preferred choice.
2) Staple item into binder, using three staples whenever possible. Staple beside existing staples, not on top of them.
3) Place spine label in front upper left corner of binder and cover with a label protector.
4) Place piece label on the inside cover of the music in the upper left corner.
5) Property stamp the score (at the bottom, if possible) with the WSU and “music” property stamps.
6) Property stamp or draw red lines on edges of score.
Music – Crystal Shield
1) Choose appropriate size crystal shield for the score.
2) Place one spine label on the upper left corner of the score.
3) Place one piece label inside the cover of the score, in the upper left corner.
4) Cut the call number portion off the remaining piece labels and place on in the upper left corner of each part. Avoid covering any page numbers or part names (such as violin 1, oboe, etc.)
5) Property stamp all scores and parts with the WSU and “music” property stamps (at the bottom whenever possible).
6) Property stamp or draw red lines on the edges of each piece.
7) Insert the front cover of the score into the left pocket of the crystal shield.
8) Make a small cut on the line along the side of the adhesive strip; pull back pocket away from the rest of the shield. Place the back cover of the score in this detached pocket. Insert the remaining parts into the pocket, inside the back cover of the score and close the score.
9) Remove the white adhesive strip, fold over to the left, and place on the detached pocket so the contents fit snugly.
10) Align the front and back pockets, then press tape into place.
Music – Hardback Books
Process the same a regular book with these exceptions:
a) Do not use due date slip.
b) Do not use any tattle tape.
c) Stamp with “music” stamp.
Music – Laminating
1) Be sure to use a slick surface, such as a taped area of the processing tables, or a gray pad.
2) Place the spine label on the front of the score in the upper left corner. Be sure that the label is to the right of the crease for opening the score.
3) Place a piece label inside the cover, in the upper left corner.
4) Property stamp the edges of the score with the WSU and “music” stamp.
5) Cut a piece of laminate. It should be the same height as the score, and twice the width plus the spine width, plus two extra squares on each side.
6) Mark the line for the first edge with a ballpoint pen.
7) Peel back a small section of laminate and align the first edge with the marks you just made. Reposition as necessary to get everything straight.
8) Rub the laminate down with an orange tool, being sure to get all air bubbles out. If any air bubbles get trapped, you can pop them with an Xacto knife.
9) After all the laminate is rubbed down on the outside of the score, cut out a square at each corner of the score. Cut at a slight angle.
10) Rub down the excess laminate inside the covers of the score.
11) Using scissors and/or and Xacto knife, slice off any excess laminate around the spine.
Music pam binders
1. Place item in appropriate binder. Cut to fit.
2. Place one label on upper left hand corner of the binder.
3. Place another label on inside front cover of binder in the upper left hand corner.
4. Cut off the call number portion of the third label and put on the score (preferably on the inside cover) Put the rest of the label on the outside cover of the binder, on the middle about 1/3 of the way down from the top.
5. Place accession number on inside front cover of binder.
6. Property stamp score with WSU and music property stamp.
7. Put glue on binder strip and place score in the binder.
Put wax paper between glued strips and the binder ago that the score is not glued to the binder itself.
8.Leave instructions in the binder.
Music scores envelopes
Large envelopes with reinforced edges are used as music "binding" only rarely. An envelope is chosen:
1.When an oversize score includes parts, and there is no other way to keep the score and parts together.
2. When an oversize score is very thin, and will bend in half in the stacks. Putting it in an envelope will help keep it upright.
Smaller envelopes also exist and are used even more rarely, when all other options have been ruled out. Sometimes they are used in conjunction with clear plastic tape (the non sticky kind) with velcro closures (see ML96.4 .T88 1987 in Music Library far &n
example).
Item is property stamped as usual. Also property stamp the envelope I usually put it in bottom right corner. Put spine label in upper left corner of envelope. So far, I have put
nothing else on the envelope. Other labels go on various parts of the items as usual or as directed.
Music phono discs
Property stamps1.Property stamp the album cover and any liner notes. Do not try to property stamp the actual record.
2.Sometimes the album cover is shiny and a property stamp either will not "take" at all or will wipe off easily. In that case, stamp "Wichita State U. Library" and "Music" on a peel and stick data processing label (see example). Stick this on the album cover.
3. Property stamps can be put anywhere, as long as they do not cover words.
Labels:
1. Put spine label in upper left corner of album cover. Sometimes it has to be cut down or placed a little over or down to avoid covering words. But don't place it too far away the Music Library depends on the being able to see the call number without pulling the record out. If you're not sure where to put it, ask the music cataloger sometimes the words are not that important.
2. Use just the call number portion of the lengthwise label cut off the rest. Put near top of any liner notes.
3. Use just the call number portion of lengthwise label on the record itself. Put it on the paper label in the center of the record. (see example). Be careful not to cover any words. Sometimes this requires some creativity: you may have to cut "Music" off from the rest of the call number, placing it on one side of the center hole with the rest of the call number on the other side. Or part of the call number may need to be placed below the rest of it. Sometimes trimming the call number very closely will make it fit.
Manuals are updated as needed. Please, e-mail susan.matveyeva@wichita.edu with suggestions and questions.
