Procedure Overview
Search for a provisional (order) record in Voyager:
(1) If provisional record is a full (blank or I) or core (4) level OCLC record, compare record's information with item in hand, edit record if needed and update it in Voyager.
(2) If provisional record is less than core level, go to OCLC Connexion.
Search for copy in OCLC Connexion:
(1) If no copy is available, give item to Catalog Librarian for original cataloging.
(2) If copy has an ELv1 of K or M, also give item to Catalog Librarian for enhancement to full level record (copy cataloger in training), or enhance record to full level standard (experienced copy cataloger)
Edit OCLC copy: Verify descriptive fields against item in hand, determine if access points are appropriate, and check or formulate call number. When finished, print edited record and give print out to Catalog Librarian for review (copy cataloger in training), or proceed to the next steps (experienced copy cataloger).
Update holdings and export OCLC copy and label(s)
to Voyager.
Save record to Voyager. When editing is
completed, make sure that the control number in the
OCLC record matches the control number (035) in the
existing provisional record in Voyager. If provisional
record's control number (035) does not match the control
number of the edited OCLC copy, copy the 035 field of
the OCLC copy and insert it to provisional record above
the existing 035 field; save the OCLC copy in Voyager
(the system will overlay provisional record.)
Headings validation. When record is saved,
Voyager will determine if the record's access points
are authorized. If headings is not authorized,
leave it as is (the LTI will perform authority work).
If you think that controlled fields have error(s), check
OCLC authority file, or give a copy to Catalog Librarian
to perform authority work. However, always check a series
authority record in Voyager to determine a treatment
of the series. If Voyager does not have this series
record, search OCLC and download the authority record
if found.
Create holdings and item records. Open
holdings record created by Acquisitions, or create a
new holdings record if no Acquisitions holdings record
exists. Insert Call Number from Bibliographic
Record using Voyager command and Location: "Music
Lib" , or "Stacks". Update holdings record. Input
correct number of parts for multipart items in Item
record.
View record in OPAC. With editing, exporting,
verifying, and holdings and item records created and
complete, search for record in OPAC to determine that
cataloging data is indexing and displaying correctly.
Manuals are updated as needed. Please, e-mail susan.matveyeva@wichita.edu with suggestions and questions.
