Wichita State University Libraries Information System

1. Title and Statement of Responsibility

1.1 Look at the cataloged item and describe it according to AACR2 rule.  If you have a copy, check if a title in the bib record (245 $a) is a current iteration of a title.  If not, describe the current title in 245 $a and move the earlier title (which you found in the bib record in 245 $a) to the field 247, or delete the earlier title if is not considered to be important.

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The rule states: 247 or 547 are used for the earlier title  (only if this title is considered to be important).

Example:
           245 10 $a    Resources for early music $h [electronic resource]
           247 10 $a    Early music resource on the Web $f <Jan. 5, 1999>
Field 247 is repeatable. Each earlier title needs the separate 247 field.

1.2. Do not transcribe introductory words not intended to be a part of the title (e.g. “Welcome to…”, “Disney presents”).  Instead, give the title with these words in a note (1.1B1, 12 1.B).

Exceptions:  Title with introductory words should be used in 245 if
1. The credit is within the title, rather than preceding or following it:
          CBS special report
          IBM close up
          IBM puppet shows
2. The credit is actually a fanciful statement aping a credit
    Little Roquefort in Good housekeeping
3. The credit is represented by a possessive immediately preceding the remainder of the title
    Neil Simon’s Seems like old times” [1]

1.2.1 If in doubt, give the longer form as the title proper and give a title added entry for the shorter form.[2]
1.2.2 Nancy Olson recommends to use the 246 03 field for a note if it is likely that a patron might search for it as a title.
Example:
           246 03  $I Title on item:  Welcome to NASA quest
1.2.3  If wording not likely to be searched as a title, the 500 field  can be used:
Example:
           500    Title appears on item as: Disney presents Sleeping Beauty[3]

1.3 Correct the obvious mistakes in the title and give a title as it appears in a note.
Example:
           241 1   Theater meets guests
           500      Title appears on item as: Teater meets guests

1.4 Give a title appears in a full form and in form of an acronym or initialism in the chief source of information, chose the full form as a title proper the title if it appears in full and abbreviated form.
Example:
           245 1  Anglo-American Cataloging Rules
           246 3   AACR

1.5.1   Give the other title information in 245 $b only if considered important.
1.5.2   Do not transcribe other title information that “consists solely of words relating to the currency of the contents.”[4]Example:
           245 $a    Texas rules of civil procedure
     not 245 $a    Texas rules of civil procedure : $b including amendments through order of December 5, 1983, effective
                          April 1, 1984

1.6.1 Transcribe editors in 245 $c only if considered important
1.6.2 If statement of responsibility is changed or deleted, give in 245 $c the latest iteration information
1.6.3 Create a note for the earlier statement only if considered important

1.7    Give a source of title proper in a note (12.7B3).
Example:
           245 00   Mergent online
           500       Title from title screen (viewed on Sep.2, 2003)[5]
 

2. Edition Area

2.1  Transcribe an edition statement only if considered important.
2.2  ”Edition, revision, or release numbers that appear on a resource and that change frequently with each new iteration, for example on the home page of an updating online database, need not (and in most cases should not) be recorded as edition information in area 2 (MARC 250 field).[6]
2.3 Give information of a frequency update or regular revision in a note (field 362 1)
2.4 Some changes in edition require a new record
2.4.1 Create a new record for a remote electronic resource only if the resource described in the given record continues to exist separate from the resource to be cataloged.[7] Databases and updating Web site usually do not have numbers. So numbering area is not applicable in database cataloging.

3. Material-specific Details Area
 

3.1 Do not use this area in the original remote electronic resource cataloging.
3.2 Except: if copy record includes the information for area 3  (field 256, computer file characteristics), don’t delete it[8]
3.3 If the256 field presents in the record, and the type and/or extent of the IR changes, change the type and extent of resource area to reflect the current iteration; make a note if the change is considered to be important.
 

4. Publication, distribution, etc.

4.1 If publisher and/or place of publication is changed, change the record to reflect the current iteration (260 $a $b)
4.2 Give an earlier publisher/place of publication name in a note if considered important.
4.3 The main rule for dates of publication (260 $c) directs a cataloger to record the first or/and the last iteration’s date if it is stated clearly.
4.4 If a cataloger is not sure he/she has the first or last iteration of the resource, do not give the 260 $c ; instead give the dates in a note;
4.5 Optional rule permit to put the dates in a square brackets if the dates can be readily ascertained (1.4F8; 12.4F)
4.6 Date of publication Note (field 362) is used for integrating resources with the indicator “1” only.  Field 362 with 1st indicator “0” is used for serials, but not for IR.
Examples:
“A. In rare cases where you know you are viewing the first iteration of an updating Web site or updating database:
                    Resource has explicit statement about beginning date:  260    New York : $b Corona, $c 1997-
                    Resource does not have explicit statement about beginning date: 260    New York : $b Corona, $c [199-?]-
B. In most cases you will not be viewing the first iteration, or in some cases you may not know for certain:
                    Web site has explicit statement about beginning date:  260    New York : $b Corona, $c [1997]-
(Brackets because the date not from 1st iteration)”
Web site does not have explicit statement about beginning date; and has no date information or copyright date for current year only:
                    260    New York : $b Corona  (no date; no ending punctuation)
                    362 1 Began in late 1990s. (2 variants of a note)
                    362 1 Probably began after 2001.
Web site does not have explicit statement, but has range of copyright dates that apply to entire resource being cataloged, e.g.: © 1997-2003:
                    260    New York : $b Corona (no date; no ending punctuation)
                    362 1 Began in 1997? (date punctuation given in note)” [9]
According to a new practice, a publisher’s name is given in a full form, but older records would have a shorten name.
 

5.  Physical Description Area

5.1  Do not used for remote access electronic resources (IR databases and Web Sites).[10]
 

6. Series Area

Series is not typical for updating Web Sites and databases. Cataloger has a lot of flexibility there. He/she can supply the bracketed information such as [new ser.] or its equivalent if the source is a new series, but does not bear numbering (AACR2 12.6B).  In case of changes in series information, the current information should be added and the previous can go to a note if considered important (AACR2 12.6B2b)
 

If a series was added, deleted, or changed in a later iteration

     a) change the series area to reflect the current iteration (4XX-8XX);
     b) make a note (field 500) with an explanation of changes in the series if considered important (see 12.7B14.2); retain former series entry in 8XX.
Example
           440_0 $a Court rules series
           500__ $a In Federal practice series, 1980-1990.
           830_0 $a Federal practice series[11]
Earlier series information is considered important if the series are traced. See LCRI 21.30L for more information.
 

7. Note Area

Typically, IR record includes many notes.  Some of them are mandatory, such as the source of the title proper note, or mode of access, and some are not (the rule says “give a note if information considered to be important), such as information about earlier title, former frequencies of update, etc.  

Catalogers add notes to:

(a) justify an added access point,
(b) record changes in the resource from previous iterations,
(c) emphasize a specific aspect of the resource (content, or physical),
(d) show relationships of the resource to other resources.
Notes in AACR2 are constructed according to Chicago Manual of Style.[12]  A typical formula is:
[introductory word(s)]:[information]: [dates]
Clarity and consistency are most important for a notes’ quality.
Notes are given in English  (LCRI 12.7A2).
|The date in angle brackets provides information about the timing of a change for notes that do not apply to all iterations of the resource.
Example:
           500__ Edited by John Chandler <2002->

7.0 Order of notes
Practices vary. Monograph catalogers use the order of note prescribed by AACR2. Serial catalogers follow MARC21 order of fields.  PCC/BIBCO Manual accepts both AACR2 (prefer by monographs catalogers) and MARC21 (prefer by serials) order of notes for IR.
Rule also gives catalogers flexibility to “give a particular note first when it has been decided that note is of primary importance.”[13]
 

General rules for description in Note Area prescribe following order of notes (Chapter 1, excepts):

Library of Congress issued a special LCRI 1.7B (Fall, 2003):
    Prefer the order of notes as specified in the rules unless there are mitigating circumstances that result in a different order (e.g., a policy decision applicable to a particular cooperative enterprise, the requirements of a particular system, an administrative decision not to re-order notes when doing copy cataloging.[14]
 

The WSU Libraries OPAC displays notes in following order:

Wichita University Libraries. 1845 Fairmount, Wichita, KS 67260-0068. Tel: 316-978-5139