Chapter 3. Building a record
Where to look for information?
Iterations
Fixed fields
Variable fields
Cataloging continuing IR resources have many similarities with a serials cataloging. Though, some fields used in records for IR are new for monograph catalogers, but they are familiar to serial catalogers.
The main sources of information for original cataloging of updating Web sites and remote electronic databases are AACR2 2002 rev. Chapter 12 (continuing resources) and Chapter 9 (electronic resources), LCRI, and PCC/BIBCO participant’s manual.[1]Where to look for information?
Chief source
of information of Integrating Resources is defined as the
resource itself (see rules 9.0B, 12.0B). So, information for
a bibliographic description can be derived from any part of a
Website or database such as title screen(s), main menus, program
statements, initial display(s) of information, home page(s), and
the file header(s).
Prescribed sources of information
(12.0B3; 9.0B) are:
|
Title and =Statement of responsibility |
Chief source of information, information issued by the publisher, creator, etc. |
|
Edition |
Chief source of information, information, issued by the publisher, creator, etc. |
|
Type and extent of resource |
Any source |
|
Publication, distribution, etc. |
Chief source of information, information, issued by the publisher, creator, etc. |
|
Series |
Chief source of information, information, issued by the publisher, creator, etc |
|
Note |
Any source |
|
Standard number and terms of availability |
Any source |
Iterations
The new term “iteration” was included to AACR2 2002 rev. in order to reflect a dynamic nature of IR. The iteration is defined by cataloging rules as “an instance of an integrating resource, either as first published, or after it has been updated” (AACR2-2002, Appendix D). IR can be updated on regular or irregular basis. Cataloging rules distinguishes current, later, and first/last iterations of updating Web sites and databases.
The rules for bibliographic description of majority AACR areas (except dates) are based on current iteration of a database. Dates for updating Websites and databases are a problem. Typically, a cataloger would not have the reliable information about the dates of publication/distribution of IR. Because this area is problematic, it was decided to be especially careful with the dates. The main rule states: the dates (260 $c) are based on first or/and last iteration of IR. If a cataloger cannot define if dates given in the resource are the first or last IR iteration, he/she does not allowed to use 260 $c (see p. 22-23 for details). The last two areas of description (7 Note and 8 Standard number and terms of availability) are based on all iterations of IR and any other source, which gives catalogers even more freedom in their decisions.
|
Title and Statement of responsibility |
Current iteration |
|
Edition |
Current iteration |
|
Material specific details |
Current iteration |
|
Publication, distribution, etc. |
Current iteration |
|
DATE(S) |
1st and last iterations |
|
Series |
Current iteration |
|
Notes |
Any iteration, any source |
|
Standard No. & Terms of availability |
Any iteration, Any source |
Fixed fields
Voyager 2001.2.1 version has implemented new codes for IR in fixed fields.
A new practice:
Leader: Bibliographic Level -- use a new code “i” for IR
006 – use Serial Control code for all IR where
Type of Continuing Resource code “d” – updating database
“w” – updating website
Entry Convention “2” – integrating entry
006 -- use Computer file to describe electronic aspect of a resource.
OCLC copies often created according to different interim practices, so one can meet Websites and online databases coded as Type “a” – language material, or “m” – computer file. You also can see older records with Bibliographic Level “m” (monograph) and “s” (serial).
Change them according to current interim practice[2] to Type “a” (language material) and “m (monographs) for text based databases and Web sites. Type “m” (computer file) is used currently for resources with primarily a computer content such as software or computer service (look for more guidance at AACR2 Chapter 9).[1] See References at the end of this Manual.
[2] Interim practice will be in use until the OCLC implement the new codes.
[3] Monograph. Ibid., D-5.
[4] Serial. Ibid., D-7.
[5] Library of Congress. Cataloging Service Bulletin, no.100 (Spring 2003), p. 12-14. See also LC Rule Interpretations 1.0 (February 2003).
[6] Hirons, Jean, Hawkins, Leslie.(2003) Transforming AACR2: Using the revised rules in Chapters 9 and 12. Part 1. In: Serials Librarian, v.44, ¾, p. 245.
[7] “Continuing resource. A bibliographic resource that is issued over time with no predetermined conclusion.” AACR2 2002 revision. Appendix D (Glossary).
[8] See: Hirons, Jean. The aggregator-neutral record. A presentation for the Committee to Study Serials Cataloging. ALA Annual Conference, June 23, 2003, Toronto.
