Chapter 6
Special Cases and Maps
Section 1. Special Cases
A. President and Executive Office of the President, including Committees
and Commissions Established by Executive Order and Reporting Directly to
the President
1. Permanent Agencies Reporting to the President 2. Serials
B. Multilateral International Organizations in which the United States
Participates
Section 2. Maps
A. Dates on Maps
B. U.S. Geological Survey
1. Coordinates
2. Map Reference Number
3. Type of Map
4. Scale
C. Forest Service
D. Defense Mapping Agency and National Ocean Service
Chapter 6 Special Cases and Maps
Section 1
Special Treatment for Publications of Certain Agencies
The principles presented in the preceding chapters govern the
classification of the majority of the publications of U.S. Government
agencies. Publications of certain agencies, however, do not fit neatly into
the patterns established by the Superintendent
of Documents classification system. These are:
A. Publications of the President and the Executive Office of the
President including Committees and Commissions established by executive
order and reporting directly to the President.
B. Publications of multilateral international organizations in
which the United States participates.
A. President and Executive Office of the President, including Committees
and Commissions Established by Executive Order and Reporting Directly to
the President
The agency symbol assigned to the President of the United States is
PR followed by the number corresponding to the ordinal number of
succession to the presidency.
Subdivisions after the agency symbol are established following normal
practice.
In recent years, presidents have appointed many special committees and
commissions to study particular problems and to report their findings
directly to the chief executive. These organizations usually cease to exist
after making their report. Their publications
are usually few in number, and normal bureau treatment is not practical.
Special treatment is indicated to prevent establishment of classes which
will not be used, and to keep together the publications of all such
organizations appointed by one president.
Presidentially-appointed committees and commissions are assigned to one
class, PR-- 8: . A Cutter designation using the 2-figure table is
assigned to each commission or committee, based on the principal subject
word of its name.
A slash and a Cutter number based on the principal subject word of the
title follows the Cutter designation for the agency. The Pr--8: class is
exceptional in using two Cutter numbers in sequence after the colon. .
When a class has been established for a committee, the class continues
under the establishing President, even though a new President may be
elected. If the new President renews the establishment of the committee,
then the class is transferred to the .8 class for the renewing President.
1. Permanent Agencies Reporting to the President
Beginning with the administration of President Kennedy, the continuing
offices assigned to the President, which make up the Executive Office of
the President, have been given permanent classes under the symbol
PREX .
A change in administration does not bring about a change in the classes
for such offices as the Office of Management and Budget, Council of
Economic Advisers, Council on Environmental Quality, etc. These agencies
have been given individual numbers as subordinate offices of the Executive
Office of the President.
Series and book numbers are added in the usual manner.
2. Serials
Commissions and committees should be contacted when there is uncertainty
about whether or not a publication is a serial. If the commission or
committee has been established only for the duration of one administration,
the intent to continue the publication indefinitely, which is a mandatory
element in determining a serial, is lacking. Even if some of these
publications look like serials, they should be classed as monographs.
If the commission or committee has been established for an indefinite
period, then its serial publications are assigned unique classes in
PREX 1 . They are classed in PREX 1. rather than in the
PR stem to avoid establishing a new class with every new
President.
B.Multilateral International Organizations in which the United States
Participates
The United States participates in many multilateral international
organizations. Many of the publications of these organizations are
published simultaneously by the United States and other countries. The
United States portions of these organizations may also publish
separately.
Separately published publications of these international organizations are
classed under the State Department, since participation in these
organizations is in the realm of foreign
relations.
For example:
S 3.25:1/985 Canada and the United States annual joint
report.International Boundary Commission
Only publications of the United States delegations or commissions are
classified. Publications issued by the international organization as a
whole are not considered United States Government publications and are not
assigned Superintendent of Documents
classification numbers.
Section 2
Maps
The classification numbers for many maps are constructed according to the
general rules in chapters 1 through 4. This chapter covers special
categories of maps whose classification numbers are derived from elements
other than Cutter or series numbers. These special maps are primarily the
U.S. Geological Survey (USGS) 7.5 minute
quadrangle maps, Forest Service maps derived from them, and some Defense
Mapping Agency (DMA) and National Ocean Service (NOS) maps.
Numbered map sequences will follow Cuttered map sequences within the same
class stem; there is no need to establish separate class stems for each.
Elements of the book number are frequently printed on the map itself and
should be used in the class number without alteration. When the various
elements of the classification number are not printed on the map, they must
be derived from other sources.
A map may be initially created by one agency and revised and re-issued by
a second agency. These revised and re-issued maps are classified under the
new issuing agency, even though the bibliographic information relating to
the first agency is most prominently displayed.
The most common example of one agency revising and re-issuing another
agency's map is the U.S. Forest Service revising and re-issuing U.S.
Geological Survey 7.5 minute quadrangle maps of the national forests. For
these Forest Service maps, use the Forest
Service information rather than the USGS information when possible in
construction the class number.
A. Dates on Maps
Dates on maps can be very confusing, because many quadrangles and other
USGS maps are in a constant review process. There are specific periods for
revision, but the changes are inserted without making changes in the
original date information. The classifier must be
very careful when examining a map to determine whether it is a duplicate
reprinting of a map classified earlier or if it is a revised edition.
Always add the latest edition date to the class, unless the edition number
is part of the numbering sequence.
Only a new printing date in the USGS colophon will show that a map has
been revised. It is important to check the printing date, edition
statement, and other areas of the map to decide if it is a "reprint with
changes."
Edition statements include "Photorevised," "Photoinspected," "Provisional
edition," or other wording showing that the map is different from a
previous version. .Dates on maps are of different types and are shown in
several ways:
1) Date of map information, usually shown with the title.
2) Date of edition, shown with the edition statement: Revised 1980. This
date is used at the end of the quadrangle class to distinguish it from
other editions of that specific quadrangle. Always use the most recent
edition date.
3) Date of printing, shown in imprint, colophon, etc. This date is used in
large sets of maps (e.g. large forest map sets) to group all sheets of the
set together for the year.
The printing date in these large map sets is put before the coordinates
and the rest of the elements of the map classification number.
For example:
A 13.28:G 82/5/987/(coordinates, etc.)
4) Date of re-use of the map base by a second agency. For instance, the
Bureau of Land Management (BLM) uses USGS quadrangles to show land use and
minerals in areas of various states. These maps carry all the USGS
information and dates, to which is added "BLM edition-(year)", as in "BLM
edition-1992." The year of edition for the individual maps is placed at the
end of the class. The map is classed under BLM, the agency issuing the
revised edition.
For example:
I 53.11/4:40108-A 1-TM-100/991
There may be no date printed on the map. In these cases, check the shelf
list to see if there is another record with the same bibliographic
information. If there is, check with the issuing agency to see if the map
in hand is a duplicate or a revised edition.
B. U.S. Geological Survey
The largest group of U.S. Government maps is issued by the U.S. Geological
Survey in its 7.5 minute quadrangle series.
The class stem for this series is I 19.81:.
The book number following the colon is made up of 4 elements, signifying:
coordinates,
map reference number,
type of map, and
scale .
Though developed specifically for USGS quadrangles, the map reference
number is also used when necessary in other map classes, especially in
Forest Service maps based on USGS quadrangles.
These 4 elements are separated from each other by dashes. The edition date
is added as a fifth element after a slash at the end of the class.
For example:
I 19.81:31099-H 6-TF-024/991
I 19.81 = class stem for USGS 7.5' quadrangle series
31099 = coordinates
H 6 = map reference number
TF = type of map
024 = scale
991 = edition date
Other USGS quadrangle maps are grouped together in I 19.81/2: These
include the smaller 63,360 scale maps and the larger USGS/DMA 50,000 scale
maps.
USGS/DMA 50,000 scale maps are classed under USGS because the maps are
prepared by the USGS for distribution by DMA. They are not classed under
DMA.
1. Coordinates
Map coordinates are numbers showing the degrees, seconds, and minutes of
latitude and longitude. Only the degrees are used in the coordinates
element of the classification number. The seconds and minutes are used in
determining the map reference number.
The coordinates are usually represented by a 5-digit number printed in
the lower right hand corner of the map. The first number, latitude
(north-south), is represented by a 2-digit number. The second number,
longitude (east-west), is represented by 3 digits. Use leading zeroes as
necessary to make up the last 3 digits.
If the 5-digit coordinates number is not printed on the map, it is easily
derived from the coordinates shown at the lower right corner of the map
sheet. The numbers on the upper right represent the latitude (North); the
lower numbers represent the longitude (West).
Map Coordinate Symbols
ø = degrees
' = minutes
" = seconds
For example:
³ ³ ÄÄÄÄÄÄÄÄÄÙ31ø37'30" 99ø52'30"
31 degrees, 37 minutes, 30 seconds north latitude
99 degrees, 52 minutes, 30 seconds west longitude
31ø north 99ø west represented in the class number as 31099
2. Map Reference Number
The map reference number consists of a letter and a number. If the number
is not printed on the map, it may be found on the Map Reference Number Key
on the next page by using the minute and second numbers that follow the
degree numbers in the coordinates.
For example:
³ ³ ÄÄÄÄÄÄÄÄÄÙ31ø37'30" 99ø52'30"
Use 37'30" to match against the numbers in the North column on
the grid.
Use 52'30" for the West numbers. Read across this line on the
grid to find the map reference number: F8 .
If the seconds or minutes are not printed after the degrees, assume they
are 00. . Map Reference Number Key
From the lower right corner of the map, select North minutes
and seconds. Match these to the same numbers in the North
column. Select the West minutes and seconds from the map and
match these to the corresponding West column. Use the number in
that row in the class.
North West No.
00'00". . . . 00'00". . . . . A 1
00'00". . . . 07'30". . . . . A 2
00'00". . . . 15'00". . . . . A 3
00'00". . . . 22'30". . . . . A 4
00'00". . . . 30'00". . . . . A 5
00'00". . . . 37'30". . . . . A 6
00'00". . . . 45'00". . . . . A 7
00'00". . . . 52'30". . . . . A 8
North West No. 07'30". . . . 00'00". . . . . B 1 07'30". . . .
07'30". . . . . B 2 07'30". . . . 15'00". . . . . B 3 07'30". . . .
22'30". . . . . B 4 07'30". . . . 30'00". . . . . B 5 07'30". . . .
37'30". . . . . B 6 07'30". . . . 45'00". . . . . B 7 07'30". . . .
52'30". . . . . B 8
North West No. 15'00". . . . 00'00". . . . . C 1 15'00". . . .
07'30". . . . . C 2 15'00". . . . 15'00". . . . . C 3 15'00". . . .
22'30". . . . . C 4 15'00". . . . 30'00". . . . . C 5 15'00". . . .
37'30". . . . . C 6 15'00". . . . 45'00". . . . . C 7 15'00". . . .
52'30". . . . . C 8
North West No. 22'30". . . . 00'00". . . . . D 1 22'30". . . .
07'30". . . . . D 2 22'30". . . . 15'00". . . . . D 3 22'30". . . .
22'30". . . . . D 4 22'30". . . . 30'00". . . . . D 5 22'30". . . .
37'30". . . . . D 6 22'30". . . . 45'00". . . . . D 7 22'30". . . .
52'30". . . . . D 8
North West No. 30'00". . . . 00'00". . . . . E 1 30'00". . . .
07'30". . . . . E 2 30'00". . . . 15'00". . . . . E 3 30'00". . . .
22'30". . . . . E 4 30'00". . . . 30'00". . . . . E 5 30'00". . . .
37'30". . . . . E 6 30'00". . . . 45'00". . . . . E 7 30'00". . . .
52'30". . . . . E 8
North West No. 37'30". . . . 00'00". . . . . F 1 37'30". . . .
07'30". . . . . F 2 37'30". . . . 15'00". . . . . F 3 37'30". . . .
22'30". . . . . F 4 37'30". . . . 30'00". . . . . F 5 37'30". . . .
37'30". . . . . F 6 37'30". . . . 45'00". . . . . F 7 37'30" 52'30".
. . . . F 8
North West No. 45'00". . . . 00'00". . . . . G 1 45'00". . . .
07'30". . . . . G 2 45'00". . . . 15'00". . . . . G 3 45'00". . . .
22'30". . . . . G 4 45'00". . . . 30'00". . . . . G 5 45'00". . . .
37'30". . . . . G 6 45'00". . . . 45'00". . . . . G 7 45'00". . . .
52'30". . . . . G 8
North West No. 52'30". . . . 00'00". . . . . H 1 52'30". . . .
07'30". . . . . H 2 52'30". . . . 15'00". . . . . H 3 52'30". . . .
22'30". . . . . H 4 52'30". . . . 30'00". . . . . H 5 52'30". . . .
37'30". . . . . H 6 52'30". . . . 45'00". . . . . H 7 52'30". . . .
52'30". . . . . H 8
3. Type of Map
Two letters show the type of map:
AB Alaska Boundary Series Index
AF Alaska Boundary Series National Forest System
AL Alaska Boundary Series Bureau of Land Management System
AP Alaska Boundary Series National Park System
AW Alaska Boundary Series National Wildlife Refuge System
CF County (feet)
CM County (metric)
CP County (planimetric)
EI Ecological Inventory
LB Land Use and Land Cover (base)
LM Land Use and Land Cover (multicolor)
MM Surface Minerals Management Status
NA National Atlas (separate sales)
OM Orthophotomap
OQ Orthophotoquad
PF National Park, Monument (feet)
PI Photo Image Map
PL Planimetric
PM National Park, Monument (metric)
PR National Park, Monument (shaded relief)
RA Radar (airborne)
RF Regional (feet)
RM Regional (metric)
RP Regional (planimetric)
RR Regional (shaded relief)
RS Radar (satellite)
SI Satellite Imagery
SL Slope Map
SM Surface Management Status
SP State Base (planimetric)
SR State Base (shaded relief)
ST State Base (topographic)
TB Topographic Bathymetric
TF Topographic (feet)
TM Topographic (metric)
TR Topographic (shaded relief)
UB United States (base)
UG United States (general)
UM United States (magnetic)
UT United States (topographic)
WB World (base)
WG World (general)
WP World (political)
WT World (topographic)
4. Scale
The map's scale is shown in the class by 3 numbers. Usually it is printed
in this form on the map, as the last element in the string of numbers that
are used for the book number.
For example:
31099-F8-TF- 024
024 signifies that the scale is 1:24,000 (1 inch = 24,000 feet)
If this string of numbers is not printed on the map, derive the number
from the scale statement.
Use the portion of the number between the colon and the comma
(representing thousands) and insert leading zeroes as necessary to make up
3 digits: 024.
C. Forest Service
The Forest Service produces some of its own maps. Forest Service maps are
Cuttered under the name of the geographic area: forest, wilderness, etc.,
and are classified according to the general rules in chapters 1 and 2, and
4.
The Forest Service also modifies U.S. Geological Survey quadrangle maps.
These maps have "Modified for USDA Forest Service Use" printed in the upper
left corner.
Each forest map consists of a number of sheets as shown by the quadrangle
location diagram at the bottom of the map. When all of the sheets for one
forest are put together, they form one map, not many maps. Therefore, all
the sheets of these modified quadrangle maps are Cuttered under the name of
the forest, rather than under the individual quadrangle sheet name.
The forest name appears in small print in the lower right corner of the
sheet under the Quadrangle Location Diagram. Ignore the quadrangle name in
the upper right corner and its shortened form in the lower right corner.
If a separate map is issued for the same area, and it is not a new edition
of an existing map, use the same Cutter number and add the next available
superior number after a slash. Check the shelflist carefully before
assigning a new superior number. . For example:
A 13.28:C 23/5 Carson National Forest, New Mexico. 1967. Revised 1975.
A 13.28:C 23/6 Carson National Forest, New Mexico, 1986-1987. (A separate
map, not a new edition of the previous map)
A 13.28:C 23/6/991 Carson National Forest, New Mexico, 1991. (A new
edition of the second map)
If in doubt whether a map is new or a revised edition, consult a map
cataloger.
Once the Cutter and superior numbers have been established for a
particular set of 7.5 minute sheets that make up the map for a forest, that
Cutter and superior number remain the same for later editions of the same
set. Only the year changes in the classification number.
A slash and the last 3 digits of the latest edition date are added after
the Cutter, or after the superior number, if there is one, to keep all
sheets of the set together.
After the date, add a slash followed by the map coordinates and map
reference number, which is found with the Map Reference Key.
For example:
A 13.28:SH 2/3/992/37089-F 5
If "Interim" is printed on the lower left side of the map, add "/INT." at
the end of the class.
For example:
A 13.28:H 94/4/44083-C 5/INT.
D. Defense Mapping Agency and National Ocean Service
Class DMA and National Ocean Service maps using the agency's numbering
system. The numbers represent geographic location.
For example:
C 55.418/7:11373/991 D 5.354:TPC F-10 B D 5.356:24162/990
In some DMA maps, the first number, the general series number, represents
the overall group of maps. This number may be followed by an individual map
number. If no individual map number appears, substitute the stock number,
replacing any X's with a slash. (X's are placed in the stock number to fill
unused number spaces.)
For example:
General series number: 2201 (applies to large group of maps)
No individual series number printed
Stock number: 2201X01
Class number: D 5.355:2201/01
Be cautious when using map numbers in the class. Make sure that what may
appear to be an individual map number is not in reality a general number
for a group of maps.
Rarely, there will be no agency numbering on the map. In these cases the
stock number may be used following the agency stem. Lettering in the stock
number shows the map type.
Do not use the International Chart Number in the class if it is different
from the DMA stock number.
Single DMA and NOS maps usually are classed only with the agency map
numbering system printed on the map and are rarely Cuttered.
For example:
DMA number: 62463 Stock number: 62AHA62463 Edition date: 1992
Class: D 5.356:62463/992
NOS number: 12233 Stock number: 12233 Edition date: 1992 Class: C
55.418/7:12233/992
However, NOS serial maps are usually Cuttered.
Manuals are updated as needed. Please, e-mail susan.matveyeva@wichita.edu with suggestions and questions.
