Appendix A Abbreviations;
In an effort to keep the classes short and compact, many abbreviations and otherwise shortened words are used in class numbers. No word in a Superintendent of Documents class may exceed 7 characters.
Always use upper case letters. Lower case letters were used prior to September, 1992. The advent of the Acquisition, Classification & Shipment Information System (ACSIS) made the change to all upper case letters necessary.
Use the abbreviations exactly as they are listed below. New abbreviations should be entered in this list to establish a consistent pattern of use. Consult the University of Chicago Manual of Style for abbreviations not found on this list.
For state abbreviations, use the 2-letter U.S. postal codes.
Note that periods are used in some cases and not in others.
activities ACT.
addendum ADD.
amendment AMDT.
American AMER.
American Samoa AS
announcement ANN.
appendix APP.
Arabic ARAB.
association ASSOC.
Atlantic ATL.
auxiliary AUX.
bibliography BIBL.
binder BIND.
book BK.
books BKS.
Braille BRAILLE
bulletin BULL.
Calendar year CY
change sheet CH.SH.
change(s) CH.
chapter(s) CHAP., CHAPS.
chart(s) CHAR., CHARS.
China, Chinese CHIN.
color COL.
compact disc CD-ROM
conference CONF.
Congress CONG.
corrected CORR.
correction CORR.
correction sheet CORR.SH.
Cumulative CUM.
description DESC.
dictionary DICT.
directory DIR.
diskette DISK.
divider(s) DIVID., DIVIDS.
documentation DOC.
edition ED.
envelope ENV.
errata ERRATA
errata sheet ERRATA
et cetera ETC.
executive EXEC.
executive summary EXEC.SUM.
Fiscal year FY
folder FOLDER
form FORM
Fort FT.
French FR.
Germany, German GER.
government GOVT.
guide, guidelines GUIDE.
hearing HRG.
House H.
illustration(s) ILL.
index IND.
information INFO
instruction manual INST.MAN.
instructions INST.
instructor INSTR.
interim INT.
interim guidance INT.GUID.
international INTERL.
introduction INTRO.
irregular IRREG.
issue ISS.
Italy, Italian ITAL.
Japan, Japanese JAPN.
joint JNT.
kit KIT
Korea, Korean KOR.
large LGE.
letter LET.
manual MAN.
memorandum MEMO.
microfiche MF
module MOD.
mount, mountain MT.
National NAT.
Northeast NE
Northwest NW
notice NOT.
number(s) NO., NOS.
oblong OBL.
order ORDER
overview OVER.
Pacific PACIF.
package PACK.
page(s) PG., PGS.
paperback PBK.
part(s) PT., PTS.
participant PART.
photograph(s) PHOTO., PHOTOS.
plan PLAN
plate PL.
Poland, Polish POL.
Portguese PORT.
preliminary PRELIM.
problem PROB.
procedures PROCED
proceedings
PROCEED.
publications
PUB.
quarter
QTR.
question
QUEST.
record
REC.
regulation
REG.
release
REL.
report(s)
REPT., REPTS.
reprint
REPR.
reprinted
REPR.
resolution
RES.
revised
REV.
Russian
RUSS.
saint
ST.
schedule
SCH.
section
SEC.
Senate
S.
series
SER.
sheet
SH.
shipping list
SL
Southeast
SE
Southwest
SW
Spain, Spanish
SPAN.
special
SPEC.
special issue
SPEC.ISS.
spring
SPR.
standards
STAND.
student
STUD.
subpart
SUBPT.
summaries
SUMS.
summary
SUM.
summer
SUMM.
supplement
SUPP.
table
TBL.
technical
TECH.
test book
TEST BK.
text
TEXT
title
T.
title page
T.P.
transcript
TRANSC.
transmittal
TRANS.
version
VER.
Vietnamese
VIET.
volume(s)
V., VOLS.
winter
WIN.
workbook
WKBK.
Occasionally other words may be necessary in a class to separate two
publications on the same subject. There may be a report and descriptive
brochure or folder on a particular project. Rather than give the folder a
separate slash-number, thereby perhaps separating it from the project
report, use the same class as the project report and add a slash and a
word, shortened if necessary. The word may or may not be printed in the
title. It could be / DESC . (for description), / FOLDER , or perhaps
another word that has been used on the publication itself.
The shortened version of words used may not be accepted abbreviations in
general writing, but they will be descriptive for classification purposes.
No word in a class should be longer than seven letters. Those that are
longer should be abbreviated.
Sets of publications to be used together by instructors and students
frequently require descriptive words to identify each piece. Below are
examples of words or abbreviations that may be used when applicable. Some
adjustment may be necessary depending on the
wording of the publications themselves and what publications are included
in the set.
For example:
Workbook WKBK. Instructor's guide INST. Guidelines GUIDE. Student guide
STUD. Manual MAN. Course outline COURSE
In most cases it is not necessary to use more than one word to identify
the publication. The use of the words is flexible to fit the particular set
of publications being classified.
For example:
A set includes a study guide, an instructor's guide, a student workbook,
and course outline
Study guide GUIDE Instructor's guide INST. Student workbook WKBK. Course
outline COURSE
Since there are two guides, the word "guide" was used on the study guide.
The same set could also be done as follows:
Study guide STUDY Instructor's guide GUIDE Student workbook STUD. Course
outline COURSE
If later a student manual appeared, /MAN. could be added at
the end of the class.
If there are several sets of such publications in one class, be consistent
in the designations used within that class. Since the sets of publications
vary so much in format and wording, it is difficult to make a universal
rule that can be applied to each set. .
Manuals are updated as needed. Please, e-mail
susan.matveyeva@wichita.edu
with suggestions and questions.
