SOAR at Wichita State University Libraries > Frequently Asked Questions


Frequently Asked Questions

  1. What is SOAR?
  2. What services does University Libraries provide?
  3. Why you might be interested to place your work in SOAR?
  4. Who may submit collections to SOAR?
  5. How is SOAR organized?
  6. What is a SOAR Community?
  7. May I deposit my works to this repository as individual faculty?
  8. Why my page in SOAR would be differ (or better) than my webpage I have already had?
  9. What type of content may be submitted to SOAR?
  10. What formats are acceptable?
  11. I want to submit my work to SOAR, what should I do?
  12. Do I retain the copyright to my work in SOAR?
  13. I am not sure about my publisher copyright policy.
  14. Can I remove or update my work?
  15. Where can I find more information on SOAR?

1. What is SOAR?


o         a service of the University Libraries to the WSU faculty, researchers, staff, and students;

o         a searchable electronic database  with content that represents the intellectual output of the University;

o         the new genre of digital publications, containing archival and publishing features;

o         a secure and stable digital archive for longtime preservation of research, educational and related works authored or sponsored by current WSU employees and students

o         a mechanism for distribution of the University intellectual output worldwide via World Wide Web

2. What services does University Libraries provide?

o       a fully functional system where SOAR Community members may submit, preserve, and access items in SOAR;

o       ongoing support for SOAR Communities, responding to customer inquiries, and supplying system monitoring, back-up, and recovery;

o       storage and preservation management services to ensure longevity of preserved materials;

o       initial set up of community and its workflow;

o       submission services including upload digital files to the system and metadata creation and enhancement;

o       conversion of Microsoft Word, Publisher, or PowerPoint files to Adobe Acrobat;

o       help with graphics for community and collections home page logos;

o       set up access policies for open and restricted collections;

o       publishers' copyright policies check-up (for published works)


The Libraries does not provide digitization (scanning) services at this time.  All materials must be submitted as digital files. Authors are fully responsible for work content. The Libraries does not edit or proofread submitted works.

3. Why you might be interested to place your or your students’ works in SOAR?

o         to preserve these works for a longtime;  digital scholarship is lost easily; it needs to be preserved;

o         to increase its visibility for users and colleagues worldwide;

o         to contribute to open access movement and the development of global scholarly communication;

o         to establish priority of ideas and intellectual property by registering your work with the date stamp generated by a computer program at the time of submission;

o         to increase citation of your works; A study shows that materials freely available online are cited more often than printed research.

o         to educate your students in e-learning, to engage them in scholarly publishing, and to disseminate the results of their research worldwide. 

4. Who is eligible to submit works to SOAR?

o         The work must be produced, submitted or sponsored by Wichita State University faculty, researchers or staff.

o         Work produced by WSU students may be included at the discretion of individual communities/departments.

o         Authors not affiliated with WSU may not submit works to SOAR.

5. How is SOAR organized?

It is organized in communities, sub-communities and collections.  Communities as well as sub-communities include collections.  The number of communities and collections is unlimited.  SOAR hierarchy mirrors the University hierarchy: colleges (main level communities), departments and centers (second level communities or sub-communities), and their collections. 

6. What is a SOAR Community?

A SOAR Community is an administrative unit of the University (department, school, research center, or college). 

7. May I deposit my works to this repository as individual faculty?

 Yes, any faculty may have individual collection as well as initiate interdepartmental sub-community of the university-wide community of Faculty and Researchers

We invite every faculty to create his/her page in SOAR.


8. Why my page in SOAR would be differ (or better) than my webpage I have already had?

There are several advantages:

 1) Increased access to your works. SOAR is a searchable database, not just a website.   Its metadata is harvested by registries and aggregators, as, for example, OAIster, a union catalog of over 12 million digital resources harvested from digital repositories all over the world.   You works will be presented there as part of this corpus of scientific literature.  Immediately after publication your work will appear in Google searches.

 2) A longtime preservation of your works.  Websites are very volatile.  Today, there are here, and tomorrow they are gone.  SOAR is designed to be a stable, secure storage for digital scholarship.  It uses a handle system, which provides unique persistent identifiers for your works.  It is not going to change as time passes. 

 3) University Libraries offers set of services to the University authors to ensure longtime preservation and access to your work.

9. What type of content may be submitted to SOAR?

SOAR accepts scholarly, educational, or research-oriented digital content.

  • The work must not be ephemeral;
  • Deposits are intended to be a permanent contribution to the repository;
  • The work must be in digital form;
  • The work should be ready for public dissemination;
  • The author/copyright owner should be willing and able to grant Wichita State University the right to preserve and distribute the work via SOAR, although the author/copyright owner retains copyright for all works submitted;
  • If the work is part of a series, other digital works in that University series should also be contributed so that SOAR may offer as full a set as possible.

Possible kinds of content include the following:

o       Articles, including preprints and post-prints

o       Books chapters

o       Conference papers

o       Datasets: statistical, geospatial, matlab, etc.

o       Theses and dissertations

o       Patents

o       Images: artistic, scientific, etc.

o       Musical scores and performances

o       Videos

o       Out of print books in digital format

o       eJournals

o       Technical reports

o       White papers

o       Working papers

o       Raw data

o       Educational materials and learning objects

o       Teaching materials and instructions

o       Office documentation produced by the University

o       Newsletters

o       Others


10. What formats are acceptable?

SOAR supports a variety of digital materials: text files (preferable .pdf), images, audio files, videos and multimedia.  For a complete list of supported formats look at SOAR Help.


11. I want to submit my work to SOAR, what should I do?

Contact your Subject Librarian or SOAR Coordinator Dr. Susan Matveyeva to set up a new Community (Sub-community), or Collection in SOAR.  After Community and Collection policies and workflow are established, you or your representatives must register with SOAR to submit materials to the Collection. You don’t need technical staff, a server, or to learn html.  Students or administrative assistants may be used to submit your works.   However, if your students or departmental staff do not have time to submit your work, SOAR staff will do it for you.  All you need is to fill out the online submission form and email your files, or provide us with the URL of your work if it is already online, or send a disc with your digital files to: Dr. Susan Matveyeva, SOAR Projects Coordinator, Ablah Library, Campus Box 68 and we will do the rest.

12. Do I retain the copyright to my work in SOAR?

Yes. SOAR does not require you to give up your copyright, as some publishers do. We require only that you agree to the SOAR Deposit License.

13. I am not sure about my publisher copyright policy.   

SOAR staff will check it for you. You may also look at the Sherpa RoMEO, a database that provides a listing of copyright policies for numerous publishers as well as information on publishers’ positions toward institutional repositories and open access movement.   

14. May I remove or update my work?

SOAR is meant to be a permanent scholarly record.  Authors may, however, request that updated documents be posted. Posting updated versions along with the original material is the preferred way to show the progression of research. There may be times when it will be necessary to remove items; authors may request removal from the repository administrator.  Look at Withdrawal Policy for details.


15.  Where may I find more information on SOAR?

Here is a link to SOAR Policies.   You may also want to look at the SOAR Quick Guide to learn more about the self-submission process and workflow options.




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